Is Google Docs and Mail safe to use? Yes, but backup!Posted on August 28th, 2008 No comments
We use Google Docs and GMail at DVFilm. Should we be concerned? I don't think so. If I'm going to trust someone, I feel Google is as trustworthy as anyone. Here is one review of Google's term of service and another. We do not post proprietary information, passwords, or customer information. The docs are internal docs that we use to document processes, take notes, and to help us stay organized. The nice thing about Google Docs is that it can import AND export to various formats. Export formats for documents include Word, HTML, RTF, and even PDF! Spreadsheets can be exported as HTML, CSV, XLS and PDF. Even if you kept your data locally behind a firewall, you shouldn't have just one location for important files. So if you use Google Docs, backup! That goes for email as well.
I just setup Outlook 2007 to download all the mail from two Gmail accounts we use for support. I created multiple mail profiles. You can't do this within Outlook 2007, in Vista you go to the Control Panel. In Control Panel mode, not classic, you select user Accounts, then Mail. From here you can create multiple profiles, not to be confused with email accounts which are where your mail is stored. I created two profiles and selected "Prompt for a profile to be used" which causes Outlook to prompt for a profile on startup. I also created separate data files. Selecting Show Profiles, you select a profile then select properties where you can create a new data file and make it the default for the profile. You can also manage the data files in Outlook by selecting File…Data File Management.
Leave a reply